Request for Qualifications (RFQ): RAD Physical Conditions Assessment

Scope of Project

The Dakota County Community Development Agency (CDA) will be applying to participate in HUD’s Rental Assistance Demonstration Program (RAD). Once the application is submitted, the CDA will await a CHAP (Commitment to Enter into a Housing Assistance Payments) from HUD. The CDA is required to develop and submit a RAD compliant Capital Needs Assessment (CNA) as part of the financing plan within 180 days of the HUD issuance of the CHAP.

The CDA is seeking proposals from consultants for the completion of the Capital Needs Assessments (CNAs), as required by HUD’s Rental Assistance Demonstration Program at the CDA’s 80 unit property and a sampling of the 243 scattered site properties.

The Capital Needs Assessor’s Qualifications and Assessments shall comply with all RAD CNA requirements, including without limitation:

  1. HUD’s Rental Assistance Demonstration (RAD): Physical Condition Assessment Statement of Work and Contractor Qualifications (attached).
  2. HUD e-tool CNA Assessment Tool v1.2 and instructions
  3. HUD “Rental Assistance Demonstration – Guide to the RAD Physical Condition Assessment (RPCA)”
  4. HUD Notice PIH 2012-32 (HA), H-2017-03 REV 3, dated January 12, 2017

The consultant’s reports shall include identification and discussion of all potential energy measure improvements and water conservation improvements per the HUD RAD CNA directions. The Consultant’s report shall also identify and discuss any available Xcel Energy, Dakota Electric, or other utility company, rebate programs.

The RPCA (RAD Physical Condition Assessment) drives the scope of rehab work, the development budget, and the initial and annual deposits to replacement reserves. The Capital Needs Assessment will allow the CDA to complete a financing plan for HUD approval and to budget and implement building improvements, energy/water conservation opportunities and “green” improvements under future competitively bid contracts. Preparation of bid documents and administration of construction contracts to implement building improvements, energy, water and green improvements is not included in the scope of this agreement. The consultant will, however, be required to provide data and to cooperate with the consultants that are selected under future requests for proposals.

CDA staff will assist the consultant with scheduling the Capital Needs Assessments and will provide access to buildings and units. CDA staff will also assist the Consultant by generating notices and delivering them to the residents.

See the document below for the full Request for Qualifications.

RAD Physical Conditions Assessment RFQ


How to Apply
Proposals should be submitted following format outlined in the RFQ, with tabs separating each section. Proposals that are incomplete with respect to the requirements listed above may be considered unresponsive and may be disqualified at CDA’s discretion.


  • One (1) original
  • Two (2) paper copies
  • One (1) digital copy



Proposals must be received by 4:00 p.m. on Thursday, September 20, 2018.

Submit proposals to:
Anna Judge, Director of Property Management
Dakota County CDA
1228 Town Centre Drive
Eagan, MN 55123


Pre-Proposal Meeting
The pre-proposal meeting will serve as an opportunity for Respondents to ask specific questions of CDA staff regarding the project. Attendance at the pre-proposal meeting is voluntary and is not necessary to submit a proposal.

Thursday, September 6, 2018
11:00 a.m. to 12:00 p.m. (noon)

Dakota County CDA
1228 Town Centre Drive, Eagan MN 55123


Questions regarding this proposal shall be directed in writing to:

Anna Judge, Director of Property Management